Microsoft Teams Integration for Calendars

By connecting your Microsoft Teams account, you can now automatically generate dynamic meeting links, significantly reducing manual steps when scheduling meetings. Once teams is added as a meeting location in your calendar settings, a unique Teams link will be generated for each new booking and sent along with the calendar invite.


Setting Up the Teams Integration

There are two ways to connect your Microsoft Teams account:

  1. From the "My Profile" menu under the Settings tab.
  2. From the "Calendars" menu under the Settings tab.

Steps to connect Microsoft Teams from the "My Profile" menu:

1. Navigate to Settings > My Profile.

2. Under Video Conferencing connections, click Add New.

Video Conferencing Settings from My Profile

  1. Select Microsoft Teams and click Connect.

    Teams Connect Option Outlined

  2. Sign in with your Microsoft Teams credentials.

  3. Your Microsoft Teams account is now successfully connected.

    Teams Connected from My Profile

Steps to connect Microsoft Teams from the "Calendars" menu

  1. Start by going to Calendars > Calendar Settings > Connections.
  2. Click on Video Conferencing.

  3. Click on Add New, then select the blue Connect button next to Microsoft Teams.

    Microsoft Teams and Connect Button is Outlined

  4. Sign in with your Microsoft Teams credentials.

    Example when Teams is connected

Once integrated, ensure you select Microsoft Teams as your calendar's meeting locations from Calendar Settings > Meetings Details tab.

Selecting Microsoft Teams as Meeting Location is outlined


Important Notes

  • Only Microsoft Teams accounts for Work and School are eligible for integration.
  • Connecting an Outlook calendar does not automatically link Microsoft Teams. You need to connect teams under video conferencing separately.
  • To view appointments on your Outlook calendar, ensure that your desired Outlook calendar is both connected and selected as the linked calendar.
  • Each user can connect only one Microsoft Teams integration per subaccount.
  • The same Microsoft Teams integration can be used across multiple accounts, but only for the same user. For example, if User A has connected their Microsoft Teams integration in Account A, then only User A can connect that same integration to Account B.
  • Microsoft Teams integration is supported by Personal Booking, Round Robin, Service Calendar and Collective Calendar. The Microsoft Teams integration will NOT work with the Event calendar as it is based on each user. This feature is coming soon for Class Booking Calendars.
  • You can use Microsoft Teams with Event Calendars by manually generating a Teams meeting link and adding it to the calendar settings.
    • Generate a meeting link in Microsoft Teams.
    • In the calendar settings, select Custom as the Meeting Location
    • Paste the generated Teams link. This is a static link, meaning the same link will be used for all future bookings.